Practice within a partnership or company


Annual declaration of companies/partnerships

It has been decided to postpone to May 31, 2020 the deadline for completing the annual declaration form of companies/partnerships and paying the required fees. In this case, too, no reimbursements will be issued to members who have already paid their fees.





A guide has been prepared explaining the main terms and conditions for practising the profession within a limited liability partnership or a joint-stock company, and the steps to be taken to do so.

Any dentist who wishes to obtain the authorization of the Ordre des dentistes du Québec (ODQ) to practise the profession within a limited liability partnership or a joint-stock company must complete the declaration form for this purpose, and submit it with the applicable fees to the Secretary of the ODQ. 

To get more information, write to : societe@odq.qc.ca

  2020 Online Annual Declaration
  The form and fees must be submitted by March 31 of each year.

 

On February 28
, the Order will open its portal to dentists allowing them to complete the annual declaration form for their partnership/company and pay the required fees.

How to complete the annual declaration form and pay the required fees
To complete the annual declaration form and pay the required fees, you or your representative/agent must click on the link below and sign in to your account by entering your permit number and identification code.

«« Fill out the Annual Declaration »»


New - Information capsules

To answer the most frequently asked questions, provide additional details on different aspects and assist you in completing the form, we have prepared information capsules, which can be accessed in various sections of the annual declaration form.

To read the information provided in a capsule, click on the “Information capsule” tab at the top of the screen. A PDF will appear and you can then simply refer to the capsule you wish to read.



New - Designation of a representative/agent

Dentists practicing the profession in a partnership/company can now, for the first time, designate a professional – a lawyer, notary, tax expert, accountant or other expert – to act on their behalf and be given authorization to complete the annual declaration form of the partnership/company online and pay the required fees.

Designation of a representative/agent

To designate a representative/agent, dentists and their representatives must complete and sign the form “Designation – Revocation of a Representative/Agent” and email it to societe@odq.qc.ca. To access the form, please click HERE.

Forms will processed in a timely manner once they are received by the Order and a confirmation will be sent to the dentists and professionals involved.

Identification code and access

Designated professionals will be given a personal identification code, which will allow them to access the account of the partnership/company identified. They will then be able to complete the annual declaration form and pay the required fees on behalf of the partnership/company and its establishments.




New - Revocation of a representative/agent

Designated professionals will keep their access rights after the March 31, 2020 deadline unless a notice of revocation is duly completed and signed (form entitled “Designation – Revocation of a Representative/Agent”) is sent to the Order at societe@odq.qc.ca. To access the form, please click HERE.

Forms will processed in a timely manner once they are received by the Order and a confirmation will be sent to the dentists and professionals involved.


New – Required fees

The fees required by the Order for the Annual Declaration are now set at $300 for each partnership/company AND the same fees apply to each additional establishment operated by the partnership/company.

For example, a partnership/company not operating an establishment or operating a single establishment is required to pay $300 in fees. A partnership/company operating two establishments is required to pay $600 in fees – $300 for the partnership/company operating the first establishment and an additional $300 for the second establishment.
The required fees must be paid online by Visa or MasterCard.

Deadline

The deadline for completing the annual declaration form AND paying the required fees is March 31, 2020. After this date, fees and penalties will apply to those who have not fulfilled both obligations. To learn more, please consult the Fees and Penalties table available on the Order’s website by clicking HERE.

New – Printing the summary

Please note that a complete or partial summary is now available for printing. To print a summary, click on the “Print” button located at the bottom of the summary in the right-hand corner.



Updating your information 

If, when you completed your 2019 annual declaration form, you provided the Order with all the information required for the update, a complete summary of your information will appear on the screen.

If this is the case for you, this year, when you complete your 2020 annual declaration form – and for your declaration to be valid – you must validate every piece of information. Note, however, that only the changes occurring since your last declaration that were not reported the Order must be entered in the spaces provided.

Conversely, if at the time of completing your 2019 annual declaration form, you did not provide the required information or the information provided was incomplete, and you have not since rectified the situation, only a partial summary will appear on the screen. This is so because the Order was not able to update the information on your partnership/company.

If this is the case for you, when you complete your 2020 annual declaration – and for your declaration to be valid – you must enter, in the spaces provided for this purpose, all missing or incomplete information and any changes not reported to the Order since your last declaration.




New - Fees an penalties

Representative's Guide

Information requests – Questions

For information requests or questions, please write to societe@odq.qc.ca or call Chantal Lamarre, Companies and Partnerships Officer, at 514 875-8511, ext. 2243.


If your situation requires you to fill out the form(s) below, please request it by writing to societe@odq.qc.ca.

 
Initial Declaration
 
  •  Initial Declaration - December (PDF 405 Kb)
 


Amended declaration Declaration of
short/long-form amalgamation
Declaration of end of practice
partnership/company

 
  • Amended declaration
    (name, shareholder, establishment, etc.)
  • Declaration of change in partnership/company name
  • Amended declaration
    List of employees/self-employed workers
  • Partnership/company resulting form the short-form amalgamation